HR Officer

Job description

As HR Officer, you will support employees throughout their journey, from onboarding and HR administration to training and development while gradually expanding your responsibilities as you grow within the role What can you expect? Here’s what you’ll do: Onboarding & HR Administration • Coordinate pre-onboarding administration, including the preparation of employment contracts. • Maintain and update employee records. • Support data entry and administration in all HR related systems. • Prepare HR documentation, such as contract addenda. • Support the administration of employee benefit programmes (group & hospitalization insurance, bike lease) Time registration • Manage and monitor time registration in Protime for both shift and non-shift employees. • Follow up on time registration anomalies and ensure they are resolved accurately and in a timely manner. • Register and follow up on employee absences, such as sickness. • Support the administration of changes in working schedules and employment regimes. • Monitor shift schedules and help ensure that working time data is complete and accurate Workday • Maintain accurate and up-to-date employee data in Workday, our key HRIS platform. • Keep employee records complete and ensure relevant changes are registered correctly. • Process HR data related to employee lifecycle changes. • Support the broader HR team in maintaining high-quality and reliable data in Workday. Educational leave • Manage and process requests for Educational Leave (Vlaams Opleidingsverlof). • Follow up on the necessary administration and ensure requests are handled correctly. • Support employees with their applications and answer questions about the process and requirements. Work Permits • Manage the end-to-end work permit process, both for new hires and renewals for existing employees. • Support employees throughout the process and provide clear guidance when needed Who are we looking for? Education • Bachelor's degree in Human Resources, Business Administration or a related field. Experience • 2 years of experience in an administrative role preferably but motivated young graduates are also welcome. Languages • Dutch and English.( written & spoken) Strengths • Excellent attention to detail and a high level of accuracy. • Strong interpersonal and communication skills. • Confident in navigating and working with different systems. • Able to work independently and take ownership of tasks. • Ability to handle sensitive and confidential information with discretion. • Eager to learn and grow within HR. Expertise • Proficiency in Microsoft Office. • Knowledge of HR software and systems (Workday, Eblox, Protime) is a plus. • Knowledge of labour laws and regulations. What do we offer you? • A meaningful job with an excellent work-life balance. • A supportive and innovative work environment. We value and encourage learning and personal development. • The opportunity to work with people from all over the world. • A contract of indefinite duration and an attractive salary package complemented by many fringe b