Senior Administrator Program & Project Management

Job description

Manage and maintain complex Outlook calendars for up to nine senior technology leaders. • Proactively identify and resolve calendar conflicts before they impact leaders\' availability. • Ensure executives are not double-booked and that scheduling decisions align with business priorities. • Protect focus time, out-of-office periods, travel schedules, and other availability constraints. • Create, modify, and manage meeting invitations in Outlook and Microsoft Teams. • Ensure meetings are only scheduled during times when executives are available and able to attend. • Review incoming invitations and proactively accept, decline, or suggest alternatives based on executive availability and priorities. • Coordinate meetings involving stakeholders from multiple countries, functions, and time zones. • Monitor attendance confirmations and follow up with participants when necessary. Key Responsibilities Continuously review executive calendars and upcoming commitments to identify potential scheduling risks. • Anticipate leadership needs and recommend schedule adjustments when appropriate. • Act as a liaison between executives and internal stakeholders regarding scheduling matters. • Escalate critical conflicts and propose alternative solutions. Skill Requirements Ensure calendar management processes are standardized and consistently executed. • Demonstrate strong attention to detail and accuracy across all scheduling activities. • Effectively balance competing priorities in a fast-paced global environment. Other Requirements Advanced proficiency in Microsoft Outlook, including complex calendar management. • Strong proficiency in Microsoft Teams and virtual meeting coordination. • Excellent written and verbal communication skills in English. • Exceptional organizational and time management abilities. • Experience supporting senior executives, technology leaders, or leadership teams in a global organization. • Ability to work independently with minimal supervision. • Maintain a high degree of confidentiality when handling sensitive leadership information. Advanced proficiency in Microsoft Outlook, including complex calendar management. \\\\r\\\\n• Strong proficiency in Microsoft Teams and virtual meeting coordination. \\\\r\\\\n• Excellent written and verbal communication skills in English. \\\\r\\\\n• Exceptional organizational and time management abilities. \\\\r\\\\n• Experience supporting senior executives, technology leaders, or leadership teams in a global organization. \\\\r\\\\n• Ability to work independently with minimal supervision. \\\\r\\\\n• Maintain a high degree of confidentiality when handling sensitive leadership information. \\\\r\\\\n Apply now Information at a Glance Why HCLTech? At HCLTech, you'll supercharge your potential. You'll find your career. And you'll find your spark. All at a place that knows that helping its customers stay on top starts by putting its people first. HCLTech is a global technology company, home to more than 230,000 people across 60 countries, delivering industry-leading capabilities centered around digital, engineering, cloud and AI, powered by a broad portfolio of technology services and products. We work with clients across all major verticals, providing industry solutions for Financial Services, Manufacturing, Life Sciences and Healthcare, Technology and Services, Telecom and Media, Retail and CPG, and Public Services. Consolidated revenues as of 12 months ending September 2026 totaled $14.8 billion. Disclaimer Privacy Statement Terms of use Sitemap Raise a Grievance We use cookies on our site. Please read more about cookies policy here. Opens in a new tab. Opens in a new tab. Opens in a new tab. Opens in a new tab. Opens in a new tab. Opens in a new tab. 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