Senior Specialist, Medical Affairs

Job description

We are the people who give possibilities purpose BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. Job DescriptionKey Responsibilities 1. Medical Affairs Program and Project Execution (Primary Focus) Support execution of Medical Affairs initiatives primarily focused on Medical Affairs evidence generation activities, including investigator engagement, strategy boards, congresses, scientific meetings, advisory activities, and external programs. Independently maintain and manage assigned project plans, timelines, milestones, action logs, trackers, dashboards, and status updates across assigned initiatives. Coordinate schedules, materials, logistics, and stakeholder communications to keep Medical Affairs priorities organized, visible, and on track. Own preparation and follow-up activities, including agendas, meeting materials, notes, summaries, decisions, action items, and next steps. Track risks, dependencies, decisions, deliverables, and handoffs; identify execution gaps and escalate issues that may affect scope, timing, quality, or compliance. Maintain consistent project documentation and reporting to support transparency, accountability, and leadership decision-making. Independently coordinate and advance assigned workstreams within established priorities, timelines, processes, and decision frameworks. Support process improvement and standardization of Medical Affairs planning, tracking, documentation, and execution practices. 2. KOL Engagement Operations and Insight Management Maintain KOL and stakeholder records, including segmentation, engagement status, interaction history, engagement plans, and follow-up activities. Maintain the KDG tracker and related dashboards to increase visibility of engagement plans, activities, insights, and follow-through. Coordinate KOL participation across congresses, scientific engagements, speaker programs, strategy boards, and other Medical Affairs activities. Support Medical Science Liaison coordination, scheduling, preparation, documentation, and visibility of scientific interactions. Promote continuity and a longitudinal approach to KOL engagement by connecting prior interactions, current priorities, and planned next steps. Capture, organize, and route insights from external engagements to provide organized insights and information to support Medical Affairs strategy development, Professional Education, evidence planning, and internal decision-making. 3. Cross-Functional Coordination Serve as the primary operational coordination point for assigned Medical Affairs projects and workstreams. Partner with Professional Education on faculty planning, program alignment, scheduling, materials, and event coordination. Prepare concise dashboards, summaries, briefing materials, and leadership updates that communicate progress, risks, decisions, and required actions. Coordinate with external scientific and professional organizations, vendors, faculty, and event partners to support effective execution. Manage handoffs across Medical Affairs, Professional Education, Clinical Affairs, Research and Development, Marketing, Commercial, Market Access, and other functions, as applicable. Build productive working relationships with clinicians, external experts, internal leaders, and cross-functional partners while maintaining appropriate Medical Affairs standards and boundaries. 4. Medical Affairs Communications, Evidence and Insights Support development of Medical Affairs materials, including slide decks, briefing documents, meeting materials, and internal communications. Review and synthesize scientific and engagement information into accurate summaries, briefing materials, and documented insights for review by Medical Affairs stakeholders. Support internal communication of clinical trends, stakeholder feedback, unmet needs, and emerging opportunities. Ensure materials are accurate, well documented, appropriately reviewed, and aligned with applicable Medical Affairs, quality, regulatory, legal, and compliance requirements. 5. Scientific Meeting and Event Execution Facilitate Medical Affairs events, including KOL dinners, small-group scientific meetings, congress activities, advisory or strategy sessions, and strategic offsites. Coordinate scheduling, venue and vendor activities, materials, attendee communications, and internal stakeholder responsibilities. Support compliant contracting, documentation, approvals, and closeout activities in partnership with the appropriate functions. Deliver a consistent, professional experience for external stakeholders and ensure timely completion of post-event summaries, insights, and follow-up actions. Education and Experience Required Bachelor's degree in life sciences, healthcare, business, project management, communications, or a related field required. Minimum of 4 years of relevant experience in Medical Affairs, project coordination, project management, healthcare, medical devices, pharmaceuticals, life sciences, professional education, or another regulated environment preferred. Experience supporting cross-functional teams, project trackers, timelines, meeting coordination, stakeholder communications, and action-item follow-through. Demonstrated ability to independently manage multiple workstreams and produce clear, accurate project documentation and stakeholder updates. Preferred Experience supporting Medical Affairs, Medical Science Liaison, KOL engagement, scientific congress, advisory board, or professional education activities. Experience with project-management methods, dashboards, customer or stakeholder relationship systems, and document-management platforms. Project-management or related certification, such as CAPM, PMP, or an equivalent credential. Experience in a large medical-device, pharmaceutical, healthcare, or manufacturing organization. Skills and Capabilities Strong project planning, organization, prioritization, and execution skills with rigorous attention to detail. Ability to convert broad objectives into practical work plans, milestones, trackers, communications, and follow-up actions. Ability to manage multiple priorities in a fast-paced, matrixed environment and maintain momentum across interdependent workstreams. Strong written and verbal communication, meeting facilitation, stakeholder engagement, and relationship-management skills. Professional presence when working with clinicians, external experts, vendors, and internal leadership. Ability to review scientific and clinical information, identify key points, and develop clear summaries for varied audiences. Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and Teams; experience developing trackers and dashboards. Ability to work independently with limited direction, exercise sound judgment, recognize when escalation is required, and maintain confidentiality. Working knowledge of compliance expectations associated with Medical Affairs activities and healthcare-professional engagements. Commitment to accurate documentation, timely follow-through, continuous improvement, and high-quality execution. Key Relationships Medical Affairs leadership and Medical Science Liaisons Professional Education Clinical Affairs, Research and Development, Market Access, Marketing, and Commercial partners Quality, Regulatory Affairs, Legal, Compliance, Finance, Procurement, and contracting partners, as applicable External KOLs, faculty, scientific organizations, vendors, and event partners Position Scope and Decision-Making Works independently on assigned programs and workstreams, within established Medical Affairs priorities, p