Executive Assistant PH REMOTE

Job description

ABOUT THE ROLE Omni Auto Glass LLC, a family-owned auto glass repair and replacement business based in San Antonio, Texas, is seeking an experienced Executive Assistant to support our ownership and our growing Philippines-based team. This is a fully remote, work-from-home role based in the Philippines. The Executive Assistant provides administrative and operational support to the owner, to Philippines-based staff, and to other US-based team members traveling to or working from the Philippines. The role serves as a critical bridge between our US and Philippine operations and includes coordination with Philippine business and government entities on behalf of the ownership. This is a permanent, ongoing contractor engagement for the right candidate. KEY RESPONSIBILITIES ● Provide administrative and operational support to the owner, Philippines-based staff, and other team members traveling to or working from the Philippines ● Manage calendars, correspondence, and scheduling for supported individuals ● Coordinate internal communications between US and Philippines-based team members ● Prepare documents, reports, and correspondence as requested ● Perform accurate data entry into company systems, including Zoho CRM and related platforms ● Serve as liaison with Philippine business and government entities (banks, BIR, local government offices, service providers, etc.) on behalf of the ownership ● Support day-to-day business operations and ad-hoc projects ● Handle confidential business information with appropriate discretion and professionalism ● Provide additional operational support as directed by the owner Requirements REQUIREMENTS Experience & Education ● Two (2) or more years of experience in an executive assistant, administrative, or comparable support role ● Bachelor's degree preferred; equivalent professional experience will be considered Language ● Fluent English, both written and verbal (required) ● Fluent Filipino/Tagalog, both written and verbal (required, for liaison work with Philippine entities) Technical Skills ● Proficient with Google Workspace and Microsoft Office ● Comfortable with video conferencing platforms (Zoom, Google Meet) ● Familiarity with the Zoho suite (CRM, Cliq, and related tools) preferred; training will be provided as needed ● Comfortable learning new business software and adapting to updated workflows Personal Attributes ● Strong attention to detail and organizational skills ● Ability to work independently and manage priorities in a remote setting ● Proactive, clear, and reliable communication ● Sound judgment and discretion when handling confidential business information ● Reliable, self-directed, and dependable Work Environment ● Reliable high-speed internet connection ● Quiet, professional home working environment ● Ability to work during Philippine business hours with regular overlap into US Central Time morning hours WORKING ARRANGEMENT ● Fully remote from the Philippines — no relocation required ● Primary working hours align with Philippine business hours, with regular overlap into US Central Time morning hours (roughly until mid-morning US time) for coordination with US-based staff ● Engagement is on an independent contractor basis ● Contractor is responsible for their own Philippine tax reporting and compliance Benefits COMPENSATION & BENEFITS ● Compensation is paid on a bi-weekly basis via direct transfer to the contractor's Philippine bank account ● Baseline compensation for this role begins at USD 350.00 bi-weekly (approximately USD 700.00 monthly), commensurate with experience ● Approved paid time off for scheduled personal or family leave, with employer approval ● Flexible working arrangement within agreed core hours ● Opportunity to work with an established US-based business with a growing Philippines presence ● Exposure to a variety of business functions and cross-cultural, cross-time-zone work