Accounts Payable Associate

Job description

The Accounts Payable Associate is responsible for the accurate and timely execution of Accounts Payable activities across multiple legal entities, including invoice processing, exception management, vendor reconciliations, payment support, and supplier inquiries. The role ensures compliance with company policies, approval requirements, internal controls, and standardized AP procedures while supporting efficient and continuously improving AP operations.Key Responsibilities Process PO and non-PO supplier invoices accurately and on time, ensuring appropriate approvals and supporting documentation. Review and resolve invoice workflow exceptions, including price, quantity, PO, goods receipt, coding and approval discrepancies. Reconcile intercompany transactions and ensure accurate consolidation across legal entities. Process and review Travel & Expense (T&E) claims and corporate credit card transactions, ensuring compliance with company policies and documentation requirements. Perform vendor account reconciliations, investigate discrepancies and follow up on outstanding or overdue items. Support payment runs, including review of due invoices, payment proposals, payment exceptions, and related documentation. Respond to supplier and internal stakeholder inquiries regarding invoices, payments, expenses, and account balances. Work closely with Procurement, Finance, Vendor Master Data and business stakeholders to resolve invoice and payment-related issues. Support month-end closing activities, internal and external audits Identify recurring issues and contribute to process standardization, automation, and continuous improvement within AP. Education & Experience Bachelor’s degree or relevant vocational qualification in Finance, Accounting, Business Administration, or a related field preferred. Minimum of 2–3 years of relevant experience in Accounts Payable, Accounting, or Finance Operations, with practical knowledge of AP processes, accounting principles, VAT, internal controls, and month-end closing activities. Hands-on experience with ERP systems, preferably SAP S/4HANA, combined with good working knowledge of Microsoft Excel and Microsoft 365 tools. Experience with Travel & Expense platforms such as Rydoo or Concur is an advantage. Competencies Strong analytical, organizational, and communication skills, with a high level of attention to detail, accuracy, and data quality. Ability to prioritize effectively, meet deadlines, work independently, and collaborate across teams in a fast-paced international environment. Proactive and improvement-oriented mindset, with a focus on process standardization, efficiency, and automation. Good written and spoken English; additional European languages are an advantage.